Fa-La-La-La-Law . . . Holiday Rules and Winter Prep

‍3. Winter Maintenance and December Readiness for HOAs

Even in moderate climates like California, winter maintenance remains a major topic of discussion. Homeowners frequently ask, "What does my HOA maintain during winter?", "How does my HOA prepare for rain?", and "What winter maintenance is the HOA responsible for?".

Boards can approach this systematically.

Landscaping Adjustments

Plants, irrigation systems, and drainage patterns behave differently in winter. Landscapers may reduce irrigation, switch to seasonal fertilization schedules, or trim back growth that projects into walkways. When boards communicate the reasons behind these adjustments, homeowners tend to respond positively.

Roof Drains, Gutters, and Water Intrusion Prevention

Winter storms reveal weaknesses quickly. Routine drainage inspections reduce the risk of water entering common areas or units. The association should confirm that roof drains, gutters, and scuppers are free of debris and that emergency response vendors are available for sudden leaks.

Lighting Checks

Shorter days mean more foot traffic after dark. Boards should ensure that common area lighting is working, timers are accurate, and pathways remain clear. This supports safety and reduces liability exposure.

Vendor Availability During the Holidays

December can put stress on vendor schedules. Boards strengthen their position by confirming holiday hours for maintenance providers, elevator contractors, security teams, janitorial services, plumbers, and other essential partners.

4. Community Engagement Without Overstepping

One of the surprises for many boards is how much engagement can shift in December. Homeowners often seek opportunities for connection. A simple, optional event or gesture goes a long way.

Ideas That Work for Most Communities

• A low-key winter social in a community room

• A lobby tree or menorah with clear boundaries for resident participation

• A cookie exchange organized through volunteers

• A seasonal donation drive that benefits a local nonprofit

• A holiday lights walk that highlights tasteful decor throughout the property

Events do not need to be extravagant. Residents appreciate moments that help them get to know neighbors and feel more at home.

Communicating Without Becoming Overbearing

Tone matters. Boards build trust when they present reminders in a helpful way. Emphasize clarity, safety, and fairness instead of strictness. When communication stays friendly, residents respond better to the policies behind it.

5. End of Year Planning for HOA Boards

December offers a natural pause before the next year’s priorities take shape. Many look for clarity on HOA budgeting, end of year tasks for HOA boards, and preparing an HOA annual planning checklist.

A few focus areas help boards transition into January smoothly.

Review the Budget and Reserve Allocations

If the association updated reserve studies or made unexpected repairs this year, December is the time to confirm that financial plans reflect reality. Boards should align on next year’s goals before assessments or fee changes take effect.

Evaluate Vendor Performance

This is when associations decide whether to renew, renegotiate, or replace vendors. Boards can review service levels, communication quality, pricing, and responsiveness. A short evaluation form used internally streamlines the process.

Prepare Communication Plans for the New Year

Residents appreciate clarity in January. A planned schedule of newsletters, updates, and reminders shows professionalism and helps keep everyone informed.

6. The Big Questions Homeowners Ask During the Holidays

• What holiday decorations are allowed in an HOA

• When do I have to take down Christmas lights in an HOA

• Can an HOA fine me for holiday decorations

• What does my HOA maintain in winter

• What are guest parking rules in HOAs

• What are the most common HOA violations during the holidays

Boards that answer these questions proactively reduce confusion and create a sense of stability during a fast-paced month. It also saves staff and management teams from answering the same questions repeatedly.

Closing Thoughts

December brings a combination of celebration and logistical complexity to community associations. Boards that communicate early, clarify expectations, and anticipate predictable challenges position their communities for a smooth season. Residents appreciate guidance that feels clear, fair, and supportive of the holiday spirit.

This is the season when small decisions make a big impact. Thoughtful planning and transparent communication help set the tone for a strong start to the coming year.